BMC Event Form

Start Date (mm/dd/yyyy):
End Date (mm/dd/yyyy):
Start Time:
Start AM/PM:
End Time:
End AM/PM:
Number of people:
Person Completing Form:
Contact person:
Contact Phone Number(s):
Approval date of PC member (mm/dd/yyyy):
Approved by PC member:
Armstrong (Presidents Home) Administration Building Maintenance Shop
Whitfield Residence Hall MLB Auditorium Ray Dining Hall
Faculty/Staff Parlor Broach BSU Simmons Field House
Guest Rooms Fisher-Washburn Hall SUB (Paschal Student Center)
Athletic Fields (specify below) Gal-ry Wilfred C. Tyler Gymnasium
Swimming Pool Garrett Hall Cockroft Residence Hall
Southplex Residence Facility The Green Guyton Library
Stevens Residence Hall Tennis Courts Education Building
Wellness Center Indoor Practice Facility Hearn Plaza
Blue Motion Band Hall Southplex Annex Residence Hall
Mountain Village Residence Hall Topper Lodge Residence Hall The Bank (Coffee Shop)
Room #:
IT Services:
Microphone Microphone Stand Portable Sound System
Lights Projector Projector Screen
Computer TV VCR
DVD Speaker/Music Stand Extension Cords
Video Camera Tripod for Video Camera Assistance with Equipment
Other (explain below)
Location for IT Equipment:
Assistance during event Chairs needed (specify qty. below) Portable Stage
Eunomian Fountain running Garbage cans emptied Tables needed (specify qty. below)
Grounds Groomed Trash cans Moving of equipment, furniture, etc.
Welcome...BMC banner Open Buldings; AC/Heat, Lights Orange cones (specify qty. below)
Registration signs pointing toward...(specify below) Transportation Risers (specify qty. below)
Signs (specify below) Other (explain below)
Number of Chairs:
Number of Tables:
Number of Orange Cones:
Number of Risers:
All guest rooms cleaned Bathroom behind Auditorium cleaned & stocked
All vacant dorm rooms cleaned Buildings and bathrooms cleaned & stocked
Assistance during event Other (explain below)
Directing Traffic Patrolling Campus
Guest Escort Reserved Parking (specify qty. below)
Maintaining Order
Number of Reserved Parking Spaces:
Schedule of the Event:
Need assistance of BMC Ambassadors Pictures for newspapers Need assistance of BSU Council & Fine Arts
BMC Display Pictures for yearbook Need assistance of Campus Host
BMC Logo Tablecloths (specify qty. below) Pictures for Other (explain below) Publicity signs or banners
Need assistance of MA Council Regular Tablecloths (specify qty. below) Need assistance of SBA Council
Easels (specify qty. below) MMI Dining Services Standards & Ropes
Other (explain below)
Number of BMC Tablecloths:
Number of Regular Tablecloths:
Number of Easels:
Other Details:
Removal Comments:
For Social Media and advertising click here to open the Electronic Communication Submission Form in a separate window. Information may be submitted on this form for social media outlets (Facebook and Twitter), BMC Website and BMC LED sign.
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